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AI InfrastructureEvents & Conferences · 8 weeks
AI Event Operations Platform
International Business Conference
Key Results
Speakers Sourced
300+ in 2 weeks
Booking Speed
80% faster
Ops Team Size
12 → 4
Languages Supported
6 live
The Challenge
Organizing a 500+ attendee international conference required sourcing speakers, managing outreach, processing deck submissions, and providing live translation — all handled by a team of 12 with spreadsheets and email.
The Solution
Deployed an end-to-end AI event infrastructure: AI-powered speaker discovery and qualification, automated outreach and CRM, deck submission pipeline with AI review, and real-time transcription and translation during the event. Reduced the operations team from 12 to 4.
Technology Stack
AI Speaker SourcingCRM AutomationNLP PipelineReal-time TranscriptionTranslation API
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